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A:Can you tell me the differences between a letter and a mem?orandum ,Miss Zhong?

A：你能告诉我信函和便函有什么区别吗，钟小姐?

B:Certainly.A letter must be sent out of the company and must be mailed or posted.A memorandum is a communication within an organization.

B：当然可以。信函必须从公司里送出去，要通过邮局邮 寄，便函是一个单位内部的沟通形式。

A:Should we use the layout we use for a letter when we write a memorandum?

A：写便函时同样用信函的格式吗?

B:No, not necessary. Usually we have a set form which is printed. We just fill in the printed forms and send it to the person or the offices concerned in the company.

B：不，没必要。通常是用事先印好的固定格式，只要填写印好 的表格，然后把它送往公司内有关的人员或部门就行了

A: It seems quite easy to write a memorandum. Could you show me a sample copy?

A：看来写便函很容易。你能给我看一份样本吗?

B:Of course, let me find one for you.

B：当然可以。我来给你找一份看看。

Conversation 2

会话2

A:Mr. Smith, while you're out, the sales department called and asked you to lunch next Wednesday.

A：史密斯先生，你外出时，营业部来电邀请你星期三中午 一起用餐。

B:I'll put them in my schedule. Are there any other messages?

B：我会排入时间表。还有其他留言吗?

A:Oh,yes,Miss Chen informed that the monthly management meeting has been changed to July 11 and I've marked your diary accordingly.

A：噢，有的。陈小姐说每月高层例会已改在7月11曰， 我已替你记入日记簿内。

B:Thanks a lot.

B：谢谢。

A:Here is the agenda for the meeting and that's all for the messages.

A：这就是例会的议程，没有其他留言了。